Last Updated On August 27, 2020 / Written By Chloe Henderson

5 Steps for Implementing New Technology in an Organization

Implementing new technology in an organization can increase a business's bottom line by minimizing expenses and driving revenue through an optimized workflow.

Regardless of the industry, implementing new technology in an organization can reduce business expenses in the long run while increasing service speed by boosting efficiency and output. From restaurant management to retail companies, smooth workflow improves customer experience and satisfaction, while driving sales and profits.

Introducing new technology provides businesses with these benefits and gives insight on costs, sales, and profit margins through detailed reports and analysis.

5 Steps for Implementing New Technology

Technological change is essential for organizations to adapt to emerging trends and provide the best possible service. Companies can successfully implement new solutions by following 5 simple steps-

1. Research technologies that meet the company's needs

First, a business must recognize what operations need improvement and determine their budget. Then management should investigate systems that identify operational issues and how they can improve efficiency.

2. Establish a team to handle the implementation process


Assembling a capable team to oversee technology implementation ensures that gathering resources, staff communication, and scheduling is being efficiently managed. Without this assistance, efforts to adopt new technology can fail due to a lack of preparation.

3. Test a pilot program first


Before jumping right into enforcing a new system, organizations should run a pilot program for a short period to ensure its processes are adequate. Users can contact the providers if any technical issues or concerns arise before making a final decision. This test also allows staff to get to know the software before having to train the remaining employees.

4. Train employees to use the new service


Once management has determined what solution best fits their needs, they can begin training employees. Staff should ensure that workers understand each feature, its necessity, and how it performs. They should also regularly ask for feedback or if there are any questions to prevent any confusion moving forward.

5. Monitor reports from the new solution to guarantee success


A big mistake that a company can make is implementing new technology and relying on the provider's word that it will solve their problems. Instead, management should scrutinize reports from before and after the implementation to ensure efficiency has improved. Failure to do so can negate the company's investment to better their operations.

Benefits of Implementing New Technology

Adopting new technology can seem overwhelming for project management but can provide the business with advantages over their competitors. Modern solutions seek to fulfill the needs of both the company and their customers through innovative tools and features.

Digital transformation has improved the functionality of many industries, including-

The Restaurant Industry


Investing in a new system helps optimize every operation a restaurant runs. Studies show that 73% of customers say their dining experience is enhanced by restaurant technology. Successfully implementing new digital solutions provide several benefits, including-

  • Increased Efficiency - Restaurants can automate all of their procedures by implementing modern POS software that streamlines ordering, delivery, and sales. This solution integrates hardware from the front and back of the house so orders can be placed quickly and accurately.
  • Enhanced Customer Service - Modern POS systems allow restaurant management to customize their digital menus at any time. This flexibility ensures the menu is always up to date with new dishes, unavailable items, and nutritional values. Some POS solutions also offer advanced checkout terminals such as online ordering, self-service kiosks, and table tablets.
  • Increased Profits - Automated ordering systems allow the servers and kitchen staff to handle more customer orders in a shorter amount of time, driving sales and profits. POS solutions can also integrate with other systems, such as inventory control, to help monitor and reduce stock costs.
  • Employee Satisfaction - POS software makes employee scheduling comprehensive and allows workers to receive their hours in advance in case any changes need to be made. Employees are also able to swap shifts easily and have the modifications verified by their manager.
  • Kitchen Automation - Servers can use handheld devices that preview the order for quality assurance before being sent to the kitchen monitor, where the staff begins the fulfillment. This reduces errors, limits guest wait time, and increases table turnover rates.

The Retail Industry

Retailers that implement new technology can establish a centralized database that streamlines inventory orders and monitors sales and profits. New tools in advanced software, such as POS solutions, give retail businesses several advantages, including-

  • Reduced Inventory Costs - POS software can be programmed to alert management when stock has depleted and reached the reorder point. This prevents under and overstocking products, saving unnecessary inventory costs.
  • Improved Customer Satisfaction - New technology can help workers answer customer questions on items by utilizing a centralized database. POS systems also recognize loyalty programs that track purchase history and payment methods, streamlining transactions, returns, and refunds.
  • Automated Stock Control - Inventory management systems can integrate with POS solutions allowing users to view real-time stock quantities for all products. This technology also generates reports on sales staff, profit margins, and product turnover rates.
  • Better Supply Chain Management - Employee recognition at each terminal promotes staff accountability, reducing the risk of internal theft. These systems also alert management when there are any stock discrepancies or errors in pricing to ensure immediate reconciliation.
  • Demand Forecasting - Reports from stock control software and POS systems can be integrated with demand forecasting to generate projected consumer trends.
  • Partnerships with Suppliers - Digital ordering systems allow users to contact vendors directly through the software and access their updated catalogs.

Advanced technology has shown that there is always room for improvement within any business function. Every industry can benefit from the useful features and detailed insights that various technologies offer. Whether a business is looking to limit inventory and labor costs or analyze sales and evolving trends, there is a solution that can optimize every process.