What is Invoice Capture?

Invoice capture collects and records supplier invoices digitally. For example, when a restaurant receives an invoice from a vendor to purchase ingredients, beverages, or kitchen equipment. These invoices are basically printed on paper and recorded in the accounting system using manual data entry.

With Invoice Capture, restaurants can take a photo of a supplier invoice with their camera, scan the invoice into the restaurant's computer, or they can also upload the invoice from local storage to their restaurant accounting system, so the supplier invoice can be stored and processed electronically.

How Invoice Capture Works in the Restaurant Industry?

In the restaurant industry, invoice capture is all about turning those paper supplier invoices into digital info you can process super fast. The software scans the invoice and pulls out the key aspects like what items, how many, prices, payment terms, and all that. Then it checks everything against your purchase orders and inventory to make sure it's spot on.

Once it's good to go, the invoice heads through approvals and gets posted to the journal. It cuts out all the paperwork hassle, keeps your finances transparent, and makes paying vendors way smoother.